All it takes to start the conversation is a hi’. Which is why, all of us play an important role in reaching out and giving them the support and comfort they need. While you want to keep your message point, don’t be that person who sends that one-line email. It may not always be obvious when someone you care for is going through a tough time. Otherwise, the reason for your check-in might get lost in the rest of the message. Keeping your message clear and concise will ensure that the question is apparent. If you’re following up with someone, you likely need them to complete an action. Mention specific details – If there were timelines or details of a project that the recipient previously mentioned, be sure to recall those in your email.For example, if they mentioned they enjoy travel, you could say that you enjoyed hearing about their latest trip. Include interests – This is particularly helpful if you’re checking in with someone you’re emailing for the first time.Here are some ways to personalize your check-in email. Personalizing the email to the situation and the individual can go a long way in ensuring that you get the wanted response.Ī personalized email is more than just switching out the name. From following up on a request to thank you notes, you might need to reach out to someone for many reasons. Make the email personalizedĮvery email check-in is unique. These 3 basic rules help nudge your email in the right direction. Writing a check-in email that effectively communicates what you need is important. We know that different recipients interpret check-in emails differently, so these tips can help you achieve your desired outcomes. Check out how our follow-up email template works here:ĭepending on the context, there are many ways to write a check-in email, just as long as you’re professional and polite.īut some ground rules can help your check-in emails come across more favorably. In fact, Flowrite writes your emails for you using AI. You can use Flowrite to write repetitive check-ins and follow-ups faster. We’ll provide 9 check-in email examples and templates you can use in different situations. This guide will cover some of the best practices regarding email check-ins. That's why you’ll need to get the tone and messaging right for the email to land effectively. But as a recipient, receiving check-in emails can often be frustrating or even irritating. When we require information or support from other individuals, we’ll often send a quick email check-in.Īs the sender, there’s nothing wrong with checking in with someone. We’ve likely all found ourselves at both ends of an email check-in. Perhaps you’re looking to close a sale or hoping to get an answer to a question, or you send a check-in email after interview. No matter how you word it, these are all just different ways to say that you need something or are hoping to capture someone’s attention.
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